Secretarial / PA (Advanced)

Level 3, OCR

Duration: Two Year Course

Location: Benfleet

Course Description

Seevic -sec -paThis course is ideal if you are interested in working as a Secretary or Personal Assistant.

It leads to the OCR Diploma in Business Administration - a professionally recognised Level 3 qualification. Secretaries and Personal Assistants work within a wide variety of different organisations, both large and small. You will develop your knowledge, understanding and practical ability in a full range of Secretarial and Administrative functions, including:

  • Written communication
  • Planning travel and accommodation
  • Handling diary systems
  • Organising meetings and events.

You will also learn Teeline Shorthand, document presentation and IT skills. You may also take an A-Level course alongside this qualification (if your average GCSE point score is five or above, and you meet the individual subject entry requirements). 

Modules

Business Administration:

  • Working in Administration (Year One)
  • Written business communication (Year One)
  • Organise business travel and accommodation (Year One)
  • Handling diary systems (Year One)
  • Organising meetings (Year One)
  • Understanding functions and roles within business organisations (Year Two)
  • Producing complex business documents (Year Two)
  • Supporting business meetings (Year Two)
  • Organising a business event (Year Two)
  • Carry out research and prepare a report (Year Two).

Text Processing:

  • Text production, Level 2 (Year One)
  • Audio transcription, Level 2 (Year One)
  • Word processing, Level 2 (Year One)
  • Business presentations, Level 2 (Year One)
  • Speed keying (Year One)
  • Shorthand theory (Year One)
  • Text production, Level 3 (Year Two)
  • Legal word processing, Level 3 (Year Two)
  • Document presentation, Level 3 (Year Two)
  • Speed keying (Year Two)
  • Developing Shorthand speed building skills (Year Two).

IT:

  • You will develop the knowledge and skills you need to carry out tasks within the workplace using the Microsoft Office suite. 

How Will I Be Taught and Assessed?

In preparation for employment, self-management skills will be developed throughout and you will be encouraged to solve problems independently when completing your assignments.

Assessment for the Business Administration element of the course is assignment based; assignments for each unit are internally marked by tutors and externally moderated by OCR.  There are also timed practical exams in Text Processing and Shorthand.

You will take the Level 2 Diploma in Year One and complete the Level 3 Diploma in Year Two. This is a very practical, hands-on course where you will learn all the skills that a modern Secretary/Personal Assistant needs. Throughout the course you will research topics and become proficient with all the software packages included in the Microsoft Office suite.

Why Should I Choose Seevic College?

  • Visits relating to the units covered will be arranged, including two conference centres as part of the 'Organise a Business Event' unit and a visit to two farms as part of the 'Carry out Research & Prepare a Report' unit.
  • Shorthand is not taught on many college courses, but it is still a desirable skill within the working environment. By completing this subject within the course, you will be provided with a unique advantage when seeking employment.
  • Tutors on the course have previously worked as Secretaries/Personal Assistants within a variety of organisations, both large and small, in London and locally, so have wide industry knowledge.

Former student success

Former students have had success in finding employment after successfully completing this course; many have taken up full-time employment immediately after leaving the College. Previous students have found employment within the legal, banking and insurance sectors; as well as in fashion publishing, event management, telecommunications, media and the Government.

What Could I Do Next?

  • Upon successful completion of this course you could secure employment as an Administrator/Junior Secretary or Team Secretary, then progress to become a Senior Secretary/Personal Assistant. The skills acquired on the course will also allow you to progress to a more specialised role, including a management position.
  • Progression to Higher Education is also possible with some universities, and previous students have carried on to degree courses in Business Administration and Event Management.

General Entry Requirements

At least 4 GCSEs at Grade C or above or Level 2 BTEC Diploma (or equivalent) in a related area at Merit level.

Specific Entry Requirements

Grade C or above in GCSE English Language. Grade C or above in GCSE Maths is also desirable, and you will be required to re-sit if you have not already achieved it.

Additional Costs

  • You will be required to purchase a shorthand book, currently approximately £25, together with all necessary writing equipment.
  • You will also be given printing credit at the start of the course, but you will be required to cover your printing costs once this has been depleted.
  • There are two/three trips on the course, these are usually approximately £25 each; every effort is made to keep these costs to a minimum and they may vary over time. 

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